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Title
Text copied to clipboard!Exhibition Coordinator
Description
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We are looking for an Exhibition Coordinator who is passionate about organizing and managing exhibitions and events. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. As an Exhibition Coordinator, you will be responsible for planning, coordinating, and executing exhibitions from conception to completion. You will collaborate closely with various teams, including marketing, sales, design, and logistics, to ensure the successful delivery of each event. Your role will involve liaising with vendors, negotiating contracts, managing budgets, and ensuring compliance with health and safety regulations. You will also be responsible for coordinating promotional activities, managing event timelines, and overseeing the setup and dismantling of exhibition spaces. Additionally, you will be expected to evaluate the success of each event, gather feedback from attendees and stakeholders, and provide detailed reports to management. The successful candidate will possess strong communication and interpersonal skills, enabling effective collaboration with internal teams and external partners. You should be proactive, adaptable, and capable of working under pressure to meet tight deadlines. Previous experience in event management, exhibition coordination, or a related field is highly desirable. Familiarity with industry trends, best practices, and innovative event technologies will be advantageous. This role requires occasional travel and flexibility to work evenings and weekends as needed. If you are enthusiastic about creating memorable exhibition experiences and thrive in a dynamic, fast-paced environment, we encourage you to apply for this exciting opportunity.
Responsibilities
Text copied to clipboard!- Plan, organize, and execute exhibitions and events from start to finish.
- Coordinate with vendors, suppliers, and contractors to ensure timely delivery of services.
- Manage event budgets, track expenses, and negotiate contracts to optimize costs.
- Collaborate with marketing and sales teams to develop promotional strategies and materials.
- Ensure compliance with health, safety, and legal regulations during events.
- Oversee the setup, operation, and dismantling of exhibition spaces.
- Evaluate event success, gather feedback, and prepare detailed post-event reports.
Requirements
Text copied to clipboard!- Bachelor's degree in event management, marketing, communications, or related field.
- Proven experience in exhibition coordination, event planning, or similar roles.
- Excellent organizational, multitasking, and time-management skills.
- Strong communication, negotiation, and interpersonal abilities.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work flexible hours, including evenings and weekends, and willingness to travel.
- Knowledge of industry trends, best practices, and innovative event technologies.
Potential interview questions
Text copied to clipboard!- Can you describe your experience coordinating exhibitions or large-scale events?
- How do you manage multiple projects simultaneously and ensure deadlines are met?
- What strategies do you use to negotiate effectively with vendors and suppliers?
- How do you handle unexpected challenges or issues during an event?
- Can you provide an example of a successful exhibition you coordinated and what made it successful?
